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Constitution of the Hertfordshire Fencing Association

This constitution is based on an undated constitution found in the minute book of the H.F.A. Believed to date from 1967

1. TITLE - A fencing association shall be formed in the county of Hertfordshire under the Eastern Section of the British Fencing Association and shall be known as the Hertfordshire Fencing Association.

2. AREA - The Hertfordshire Fencing Association shall govern only within the county boundaries.

3. MEMBERSHIP - All clubs within the association shall be affiliated to the British Fencing Association.

4. OBJECTS - The objects of the association shall be to:
4.1 Foster and develop fencing within its area
4.2 Organise local competitions and championships
4.3 Further all coaching schemes
4.4 Engage in inter-county activities
The committee shall have discretionary powers to take any agreed steps to encourage non-affiliated clubs to join in the association activities.

5. ORGANISATION - The association shall form its own organisation and be directly responsible to the Eastern Section as follows:

a) The annual general meeting of club representatives shall elect officers and a committee of management as in (b) below.

b) i) The following officers and committee members shall be responsible for the efficient conduct of the association and shall meet at least twice yearly.

The Chairman
The Honorary Secretary
The Treasurer
Three committee members who shall, if possible be drawn from different clubs, And who may nominate deputies in case of inability to attend meetings.

ii) Only the officers shall have individual powers to act on behalf of the committee without prior reference.

iii) The Chairman may have an additional casting vote if necessary.

iv) The Committee shall have the power to co-opt the additional members as necessary.

c) The annual general meeting of the association shall be held before the 31st October. The Chairman may summon an extraordinary meeting if required to do so by either a majority of the committee or by written demand of the representatives of not fewer than one third of the member clubs. 21 days notice of any general meeting must be sent to representatives of the affiliated clubs.

d) The accounts of the association shall presented by the treasurer to be audited annually, and counter -signed by the chairman and/or secretary.

e) The constitution can only be ammended at at either:
i. An annual general meeting. 14 days notice of proposed amendments must be sent to representatives of the affiliated clubs.
ii. At an extraordinary meeting called in accordance with c) above.

6. SECTION REPRESENTATION - The association shall be represented on the Eastern Section Committee by one of the association's officers.

7. FINANCE - The association shall be responsible for the expenses of running fencing competitions and courses within its area. In the event the association ceases to operate, fencing equipment will be distributed between the remaining affiliated clubs within the county, and any other assets will be passed on to the Eastern Section of the British Fencing Association.

8. The minutes of all meetings of the association and the association committee will be kept and available on request.

9. The central organisation of the British Fencing Association will maintain contact with all clubs, schools and individual members of the association through the Eastern Section of the British Fencing Association.

10. All major matters of policy shall be referred to the committee of the Eastern Section for transmission to the British Fencing Association.

This Constitution was proposed at the A.G.M. held on 19th May 2002 and accepted at the A.G.M. held on 5th May 2003


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